Privacy Policy

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Privacy Policy

Last Updated: 2nd of May 2025 

1. Introduction

Welcome to ieesltd.com (the "Website"). This Website is operated by IEES Ltd. ("we", "us", "our"). We are committed to protecting and respecting your privacy.

This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit our Website and, specifically, when you use our "Contact Us" form. It also outlines your rights under the General Data Protection Regulation (GDPR).

Our registered address is Santry Avenue Dublin 9. For privacy-related questions, you can contact us at privacy@ieesltd.com. IEES Ltd. is the Data Controller for the personal data collected via this Website.

2. What Personal Data We Collect

We collect personal data that you voluntarily provide to us when you use the "Contact Us" form on our Website. This includes:

• Name: To identify you and address you personally.
• Email Address: To respond to your inquiry.
• Information About Your Project: To understand the nature of your request and provide a relevant response.

We may also automatically collect limited technical information when you visit our Website, such as your IP address, browser type, and operating system, typically for website functionality and security purposes (see Section 8 on Cookies).

3. How We Use Your Personal Data and the Legal Basis

We use the personal data collected via the "Contact Us" form solely for the following purposes:

• To respond to your inquiries: To contact you regarding the project or question you submitted through the form.
• To provide requested information: To send you details about our services relevant to your inquiry.
• To manage our communication with you: To follow up on your inquiry if necessary.

Legal Basis for Processing:

Our legal basis for processing the personal data you provide through the "Contact Us" form is our Legitimate Interest (Article 6(1)(f) GDPR) in responding to your direct request for information and potentially entering into a business relationship initiated by you. We only process the necessary data to fulfil this purpose.

We will not use your contact details for marketing purposes unless you provide separate, explicit consent to receive such communications.

4. Data Retention

We will retain the personal data collected via the "Contact Us" form only for as long as necessary to fulfil the purpose for which it was collected – primarily, to respond to your inquiry and manage any subsequent communication related to it.

Generally, this means we will keep the data for the duration of our communication regarding your inquiry, plus a reasonable period afterward to handle any follow-up questions or for record-keeping purposes (e.g., typically 6 months after our last communication), unless a longer retention period is required or permitted by law (e.g., if a business relationship develops or for legal obligations).

5. Data Sharing and Third Parties

We do not sell, trade, or rent your personal data to third parties.

We may share your personal data with trusted third-party service providers who assist us in operating our Website or conducting our business (e.g., email service providers, website hosting providers), but only to the extent necessary for them to provide these services. These providers are contractually obligated to keep your information confidential and secure and are only permitted to process your data based on our instructions (acting as Data Processors).

We may also disclose your information if required by law, regulation, or legal process.

6. Data Security

We implement appropriate technical and organizational measures to protect the personal data you provide against accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access. This includes measures such as encryption for data in transit and data at rest, limiting internal access to data via user authentication and Two-Factor Authentication (2FA).

However, please note that no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal data, we cannot guarantee its absolute security.

7. International Data Transfers

Your personal data may be processed or stored by us or our third-party service providers outside the European Economic Area (EEA). If we transfer your data outside the EEA, we will ensure that appropriate safeguards are in place to protect your data to a standard equivalent to that provided within the EEA. This may include using Standard Contractual Clauses approved by the European Commission or ensuring the recipient country has an adequacy decision from the European Commission.

8. Cookies

Our Website may use cookies (small text files placed on your device) to enhance user experience, ensure proper functioning, or gather analytics. 

Our Website uses essential cookies required for its basic operation. By using our Website, you consent to the use of these essential cookies. 

9. Your Data Protection Rights under GDPR

Under GDPR, you have the following rights regarding your personal data:

• Right of Access: You have the right to request copies of the personal data we hold about you.
• Right to Rectification: You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
• Right to Erasure (Right to be Forgotten): You have the right to request that we erase your personal data, under certain conditions.
• Right to Restrict Processing: You have the right to request that we restrict the processing of your personal data, under certain conditions.
• Right to Object to Processing: You have the right to object to our processing of your personal data based on legitimate interests.
• Right to Data Portability: You have the right to request that we transfer the data that we have collected to another organization, or      directly to you, under certain conditions.
• Right to Withdraw Consent: If processing is based on consent, you have the right to withdraw that consent at any time.

To exercise any of these rights, please contact us at privacy@ieesltd.com. We will respond to your request within one month, as required by law.

10. Links to Other Websites

Our Website may contain links to other websites not operated by us. If you click on a third-party link, you will be directed to that third party's site. We strongly advise you to review the Privacy Policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date at the top. You are advised to review this Privacy Policy periodically for any changes.

12. How to Contact Us & Right to Complain

If you have any questions about this Privacy Policy or our data protection practices, or if you wish to exercise your rights, please contact us by email: privacy@ieesltd.com

You also have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work, or place of the alleged infringement if you consider that the processing of personal data relating to you infringes the GDPR. You can find your relevant national data protection authority here: https://edpb.europa.eu/about-edpb/about-edpb/members_en